1) Scope
This Privacy Policy applies to information collected through our website (officeart.co) and through our business interactions (for example, when you email us, request a consultation, submit a form, or hire us).
If a project requires a separate agreement (for example, a statement of work or vendor contract), that agreement may include additional privacy or confidentiality terms.
2) Information we collect
2.1 Information you provide
- Contact details (name, email address, phone number, business name, location).
- Project details (industry, goals, brand assets, scripts, screen specs, installation requirements, access notes).
- Images and media you share for mockups or planning (e.g., lobby photos, wall measurements, floor plans, brand guidelines).
- Communications (messages you send us via email, forms, or consultation scheduling).
- Careers (if you apply, we may receive your resume, portfolio, and work history via jobs@officeart.co).
2.2 Information collected automatically
- Usage data such as pages viewed, approximate location (city/region), device type, browser, and referral source.
- Log data (IP address, timestamps, crash reports) needed for security and performance.
2.3 Embedded tools and third-party services
Some pages may include embedded video players, scheduling widgets, or other third-party tools. Those providers may collect information directly from your device (for example, cookies and usage data) in accordance with their own policies.
- Video embeds: We may embed videos hosted by providers such as Vimeo.
- Scheduling: We may use scheduling tools (e.g., Calendly) to help you book consultations.
- AI video production: If you request AI-produced videos, we may process scripts and brand instructions using AI tools (see our AI Disclosure).
3) How we use information
We use information to:
- Respond to inquiries, provide quotes, schedule consultations, and deliver services.
- Create work products you request (lobby loops, business videos, installations, mockups, websites, and automation).
- Operate, maintain, and secure our website (fraud prevention, debugging, performance monitoring).
- Improve our offerings and user experience (for example, understanding which pages are useful).
- Comply with legal obligations and enforce agreements.
4) How we share information
We may share information in limited situations:
- Service providers that help us operate (website hosting, email, video hosting/streaming, scheduling tools, and contractors working on your project).
- Business transfers (if OfficeArt LLC is involved in a merger, acquisition, or asset sale, information may transfer as part of that transaction).
- Legal and safety (to comply with law, protect rights, prevent fraud, or respond to lawful requests).
We do not sell your personal information. We do not share personal information for “targeted advertising” in the way consumer ad networks typically do.
5) Cookies & similar technologies
Cookies are small files stored on your device. We (and third parties embedded on our site) may use cookies or similar technologies for:
- Essential functionality (site security, load balancing, basic performance).
- Preferences (remembering settings where supported).
- Analytics to understand site usage and improve content.
You can usually control cookies through your browser settings. Blocking cookies may affect some site features (such as embedded video playback or scheduling widgets).
6) Your choices & rights
6.1 Access, correction, deletion
Depending on where you live, you may have rights to request access to, correction of, or deletion of certain personal information. We will verify requests and respond as required by applicable law.
6.2 Colorado and other U.S. state privacy rights
If you are a Colorado resident, you may have rights under the Colorado Privacy Act, including the right to access, correct, delete, obtain a copy of your data, and opt out of certain processing (such as targeted advertising). To exercise rights, contact us using the details below.
6.3 Job applicants
If you apply for a role, we use applicant information to evaluate your candidacy and manage recruiting. We retain recruiting records as reasonably necessary for hiring decisions, legal compliance, and recordkeeping.
7) Retention & security
We retain information for as long as needed to provide services, maintain business records, resolve disputes, and meet legal obligations. Retention periods can vary based on the type of information and the context.
We use reasonable administrative, technical, and physical safeguards to protect information. No method of transmission or storage is 100% secure, so we cannot guarantee absolute security.
8) Contact
Questions or requests about this policy can be sent to:
OfficeArt LLC
Email: sales@officeart.co (Attn: Privacy)
We may update this Privacy Policy from time to time. If we make material changes, we will post the updated policy on this page with a new “Last updated” date.